Employee Handbook

Appendix G
Faculty Workload Policy

This policy supersedes all previous policies and memos regarding faculty workload and became effective spring term 1994.

Committee Structure and Evaluation

The Faculty Workload Committee will be comprised of one elected representative from each division and Huntsville. The Faculty Workload policy will be reviewed annually prior to budget preparation for the next fiscal year.

Full-time Load Calculation

During the fall and spring terms, a full-time faculty load is either (1) 15 credit hours of lecture, (2) nine lecture hours and nine lab hours, (3) 18 contact hours that combine lecture and lab when lecture hours fall below nine hours, or (4) an equivalent when other combinations exist. For Load calculation purposes, 1.5 lab hours equate to 1 lecture hour. For pay calculation purposes, 1 lab hour = .66 of a lecture hour. Where a disparity occurs in pay or weight of activities when lab hours are converted to lecture hours, the College is committed to weighting and paying the higher benefit to the employee. The appropriate dean with the advice of the division chair and Human Resource Officer will decide discretionary changes. If an instructor teaches only the lecture or only the lab, the applicable hours will be calculated in the load. Note: Contact hours refer to the number of hours taught per week during a 16-week term. Accordingly, contact hours per week are adjusted proportionately for terms of less than 16 weeks.

• Cosmetology: A regular cosmetology workload is 4 lecture hours and 24 lab hours. Those teaching 5 lecture hours and 30 lab hours will be paid at the rate of a regular load with a three-hour lecture overload.
• Huntsville: Faculty who are on 6- month contracts at Huntsville will teach five classes and receive a regular load with a 4- lecture hour overload.
• LVN and EMT Classes: Based on the equations below for lecture, clinical, lab, and practicum, the LVN and EMT workload will equate to one of the options above.
• Music: Full- time music instructors are required to teach a minimum of one lecture or ensemble class each fall or spring term. Applied music classes are calculated as follows: credits/2 x number of students (e.g., 1 credit/2 x 3 students = 1.5 lab hours; 2 credits/2 x 4 students = 4 lab hours).
• RN Classes: The workload is 15 based on the equations below. Calculations for relay-taught classes are based on a portion of the total number of class hours. Since 16 hours equates to 1 load credit, an instructor who teaches 4 hours of a five-hour lecture section (80 contact hours) receives .25 load credit; accordingly, 8 hours equates to .5 load credit. Load credits are rounded to the nearest quarter. Load credits are rounded to the nearest quarter.

Practicums

The number of practicum hours that can be used toward a full load is determined by the dean. Practicum hours are based on the number of students enrolled in all sections of an instructor’s practicum classes on the 12th class day and calculated on lecture hours:

No pay for 1 -2 students
1 lecture hour	= 3-5 students
2 lecture hours	= 6-10students
3 lecture hours	= 11-15 students
4 lecture hours	= 16-20 students
5 lecture hours	= 21-25 students
6 lecture hours	= 26-30 students

Small Classes

With the approval of the president, classes with small enrollments may be pooled or paid at a reduced rate based on the following formula, not to exceed the load credit formula for that course:

No pay for 1-2 students
3-5 students	1/3 of the load credit formula (e.g., 1 lecture or 1 lecture/1lab)
6-9 students	2/3 of the load credit formula (e.g., 2 lecture or 2 lecture/2 lab)

Team-taught Classes

Faculty receive six lecture hours for either a six- or nine-hour block of team-taught courses.

Overload Calculations

Faculty are limited to four credit hours or six contact hours of overload per term unless otherwise approved by the dean. When it meets the needs of the institution, division chairpersons can receive an overload, with the recommendation of the dean and the approval of the president. Others on professional assignments can receive an overload, with the approval of the dean, since the overload time must be beyond the required oncampus time of 35 hours per week. There are separate hourly rates for lecture hours and lab hours.

One-to-One Instruction

Faculty who choose to provide one-to-one instruction for courses for which sections have made will do so at their own discretion without additional pay, and the offering will be pooled with another section for the purpose of load calculations.

Professional Assignments

Following are standard professional assignments and their hour equivalency for load calculations. Other assignments are recommended by the appropriate dean with the approval of the president. All professional assignments during the summer are pending enrollment.

Division chairperson: Fall and spring terms – determined by the number of programs and full- and part-time faculty outlined below (totals may vary from term to term). Summer – The equivalent of 3 contact hours per six-week term or 6 contact hours per 10-, 11-, and 12-week term pending enrollment.

Professional Assignments for Fall/Spring:

	15 lec	18 (9 lec/9lab)	18 total	18 (5 lec/5 lab)
Total 0-35	6 lec	None (fall)* 3 lec/3 lab (spring)*	3 lab
Total 36-45	6 lec (fall)* 9 lec (spring)*	3 lec/3 lab	6 lab	4 lec/3 lab 6 lec/5 lab
Total 45+	9 lec	3 lec/3 lab (fall)* 6 lec/6 lab (spring)* or 6 lec/3 lab (fall and spring)	9 lab

*may alternate fall and spring

The nursing chairperson is required by NLN to be a non-teaching faculty. [Board of Vocational Nurse Examiners, 233.32, “…A director with responsibilities other than the program may not have major teaching responsibilities.”(1991)]

• Athletic Director: 3 contact hours for fall and spring terms.
• Coaches: 6 contact hours for fall and spring terms.
• Forensics: 3 lecture hours fall and spring terms.
• Honors Coordinator: 6 hours fall and spring terms.
• Industrial Liaison: 8 lecture hours fall, spring, and summer terms.
• Instructional Labs (including math, reading, writing): Fall and spring terms – 3 to 6 lecture hours (3 lecture hours is equivalent to 5 clock hours in the lab); Summer – up to 3 lecture hours is equivalent to six clock hours).
• Orchestra Management: 3 lab hours fall, spring, and summer I terms.
• Remediation Coordinator: 3 lecture hours fall, spring, and summer terms.
• Sabbatical (paid): up to a regular load.
• Student Congress: 3 lecture hours fall and spring terms; limited to one faculty member.
• Student Publication Management: 3 lecture hours for fall and spring terms.
• Theatre Management: 3 lecture hours fall and spring terms and the equivalent of 3 lecture hours summer I.

Sample Calculations for a Full Load

For Fall and Spring Terms

Example 2 (regular load)

4 credits	3 lecture hours + 3 lab hours
4 credits	3 lecture hours + 3 lab hours
4 credits	3 lecture hours + 3 lab hours
12 credits	9 lecture hours + 9 lab hours

Example 3 (regular load)

3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours + 3 lab hours
9 credits	9 lecture hours + 9 lab hours

Example 4 (regular load + 1 lecture overload)

4 credits	3 lecture hours + 3 lab hours
4 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours
3 credits	3 lecture hours
14 credits	12 lecture hours + 6 lab hours

Example 5 (regular load + 1 lecture overload)

3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours
3 credits	3 lecture hours
12 credits	12 lecture hours + 6 lab hours

Example 6 (regular load + 1 lecture hour and 1 lab hour overload)

3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
15 credits	10 lecture hours + 10 lab hours

Example 7 (regular load)

3 credits	3 lecture hours
1 credit		3 lab hours
1 credit		3 lab hours
1 credit		3 lab hours
1 credit		3 lab hours
1 credit		3 lab hours
8 credits	3 lecture hours +	15 lab hours

Example 8 (regular load)

1 credit	3 lab hours
1 credit	3 lab hours
1 credit	3 lab hours
1 credit	3 lab hours
1 credit	3 lab hours
1 credit	3 lab hours
6 credits	18 lab hours

Example 9 (regular load)

3 credits	3 lecture hours
2 credits	1 lecture hour +	1 lab hour
1 credit		4 lab hours
1 credit		3 lab hours
1 credit		2 lab hours
2 credits		1 lab hour
2 credits		1 lab hour
1 credit		.5 lab hours
1 credit		.5 lab hours
1 credit		.5 lab hours
1 credit		.5 lab hours
16 credits	4 lecture hours +	14 lab hours

Example 10 (regular load + 4 lecture hours and 3 lab hours overload)

3 credits	3 lecture hours +	3 lab hours
3 credits	3 lecture hours +	3 lab hours
3 credits	3 lecture hours +	3 lab hours
3 credits	3 lecture hours
3 credits	3 lecture hours
15 credits	15 lecture hours +	9 lab hours

Example 11 (regular load + 4 lecture hours overload)

4 credits	3 lecture hours +	3 lab hours
4 credits	3 lecture hours +	3 lab hours
3 credits	3 lecture hours
3 credits	3 lecture hours
3 credits	3 lecture hours
17 credits	15 lecture hours +	6 lab hours

Part-time Faculty

Part-time faculty assignments will be no more than 10 lecture hours after conversion of lab and clinical hours to lecture hours (or 67% of a full teaching load) during fall and spring terms or the equivalent during summer term(s). The president must approve additional hours. Determining benefit eligibility is the function of the Human Resource Officer at the discretion of the Dean of Financial Services. These determinations will be made consistent with Board Policy DJ Local and TRS guidelines. Using these guidelines, the part time faculty does not approach benefit eligibility until they are required to be on campus greater than 17.5 hours a week (half of the established 35 hours a week minimum expected of full time faculty according to Board Policy DJ Local), for the long semester regardless of the activities in which they are involved.

Only the president has the authority to offer a temporary full-time contract. Letters-of-appointment are assigned to only those faculty who are on grant monies or employed at the Huntsville Center.

Lecture hours and lab hours are paid at their respective rates. Practicums are paid at the lecture hour rate (see Practicum on page 1 for more information). Applied music lessons are paid at the lab hour rate (see Music on page 1 for calculations).

Substitute Teaching

To be compensated for substitute teaching, part-time faculty must complete the same application procedures as other adjunct faculty. Part-time/adjunct faculty are compensated at the rate of $15 for each class period they teach, except for clinicals which are paid at the lecture hour rate. Full- time faculty substitute gratis three consecutive hours of a section and, thereafter, are paid at the respective lecture/lab rate. If an extended absence is known in advance (e.g., surgery), then the assigned instructor receives the respective lecture/lab rate from the first day of teaching.

Grant Payments

All grant payments for faculty, whether paid during fall, spring, or summer terms, are paid through professional assignments that are part of the current course load for the faculty member involved in the grant. The appropriate equivalency will be determined by the requirements of the grant as decided by the administrator of the grant and the faculty member’s instructional dean.

Summer Loads

Receipt of a summer teaching assignment is determined by seniority and division policy (see Attachment A). A six-week summer load equates to six contact hours (e.g., two 3- credit lecture classes, two physical education classes, or one class of 3 lecture/3 lab hours). Faculty who teach an eight-week term will schedule their on-campus hours to 28.5 hours per week and be compensated for six weeks. A ten-, eleven-, or twelve-week summer load equates to twelve contact hours.

The maximum overload for a six-week term is six contact hours. The maximum overload of a ten-, eleven-, or twelve-week term is the equivalent of six contact hours (e.g., two 3-credit lecture classes, one class of 3 lecture hours/3 lab hours). With the approval of the dean, faculty may be granted an additional overload if it is in the best interests of the College.

Sample Calculations for a Full Summer Load

May-mini, Six, and Eight Weeks

Example 1 (regular load)

3 credits	3 lecture hours
3 credits	3 lecture hours
6 credits	6 lecture hours

Example 2 (regular load)

4 credits	3 lecture hours + 3 lab hours
4 credits	3 lecture hours + 3 lab hours

Example 3 (regular load)

3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours + 3 lab hours

Example 4 (regular load + 2 lab overload)

3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
6 credits	4 lecture hours + 4 lab hours

Example 5 (regular load)

3 credits	3 lecture hours
1 credits	1 lecture hour + 2 lab hours
4 credits	4 lecture hours + 2 lab hours

Example 6 (regular load)

1 credits	1 lecture hour + 2 lab hours
1 credits	1 lecture hour + 2 lab hours
2 credits	2 lecture hours + 4 lab hours

Example 7 (regular load + 3 lecture hours overload)

3 credits	3 lecture hours (May Mini)
3 credits	3 lecture hours (six-week)
3 credits	3 lecture hours (six-week)
9 credits	9 lecture hours

Example 8 (regular load)

3 credits	3 lecture hours
2 credits		1 lab hour
1 credit		.5lab hour
1 credit		.5lab hour
1 credit		.5lab hour
1 credit		.5lab hour
9 credits	3 lecture hours +	3 lab hours

Example 9 (regular load + 2 lecture hours overload)

3 credits	3 lecture hours
3 credits	3 lecture hours 2 lecture hours*
3 credits	2 lecture hours +	10 clinical hours
9 credits	3 lecture hours +	10 lab hours

* 5 practicum students (4-6 students = 2 lecture hours; see page 2

Ten, Eleven, and Twelve Weeks

Example 2 (regular load)

4 credits	3 lecture hours + 3 lab hours
4 credits	3 lecture hours + 3 lab hours
8 credits	6 lecture hours + 6 lab hours

Example 3 (regular load)

3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours + 3 lab hours
6 credits	6 lecture hours + 6 lab hours

Example 4 (regular load)

4 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours
3 credits	3 lecture hours
10 credits	9 lecture hours + 3 lab hours

Example 5 (regular load)

3 credits	3 lecture hours + 3 lab hours
3 credits	3 lecture hours
3 credits	3 lecture hours
9 credits	9 lecture hours + 3 lab hours

Example 6 (regular load)

3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
3 credits	2 lecture hours + 2 lab hours
9 credits	6 lecture hours + 6 lab hours

Example 7 (regular load)

3 credits	3 lecture hours
1 credits	1 lecture hour + 2 lab hours
1 credits	1 lecture hour + 2 lab hours
1 credits	1 lecture hour + 2 lab hours
6 credits	6 lecture hours + 6 lab hours

Example 8 (regular load)

1 credits	1 lecture hour + 2 lab hours
1 credits	1 lecture hour + 2 lab hours
1 credits	1 lecture hour + 2 lab hours
1 credits	1 lecture hour + 2 lab hours
4 credits	4 lecture hours + 8 lab hours

Example 9 (regular load)

3 credits	3 lecture hours
2 credits	1 lecture hour +	1 lab hour
1 credit		4 lab hours
1 credit		1 lab hours
1 credit		.5 lab hours
1 credit		.5 lab hours
1 credit		.5 lab hours
1 credit		.5 lab hours
13 credits	4 lecture hours +	8 lab hours

Combination Six/Eight Week with Ten/Eleven/Twelve Weeks

Example 2 (regular load + 3 lecture hours overload for Summer I and Summer II)

4 credits	3 lecture hours +	3 lab hours	6-week
3 credits	3 lecture hours		12-week
4 credits	3 lecture hours +	3 lab hours	12-week
11 credits	9 lecture hours +	3 lab hours

Example 3 (regular load for Summer I and Summer II)

3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		10-week
	12 lecture hours

Example 4 (regular load for Summer I and ½ load for Summer II)

3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		12-week (I)
	9 lecture hours

Example 5 (10/12load for Summer I and Summer II)

3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		6-week (I)
3 credits	3 lecture hours		6-week (I)
1 credit	1 lecture hour		12-week (I)
7 credits	7 lecture hours

Example 6 (regular load for Summer I and Summer II)

	6 lecture hours (17 practicum students)		6-week (I)
3 credits	3 lecture hours		12-week
3 credits	3 lecture hours		12-week
6 credits	12 lecture hours

Example 7 (regular load + 2 lab hours for Summer I and Summer II)

3 credits	2 lecture hours +	2 lab hours	6-week (I)
3 credits	2 lecture hours +	2 lab hours	12-week
	6 lecture hours	(professional assignment)	12-week
6 credits	8 lecture hours +	4 lab hours

ATTACHMENT A

SUMMER LOAD POLICY

General Policy

1. Seniority is the basis for determining summer contracts.
2. Seniority is determined by division/department rather than an overall college ranking.
3. Every department member receives a load before anyone receives an overload.
4. The Lee College and Huntsville campuses are treated as separate campuses.
5. Those who have taken early retirement or announced their intent do not have preference over other faculty with seniority.
6. Seniority is also determined by the assignment for which the faculty member was hired, even though he/she has expertise in another area. Therefore, employment in another department is the option of that department, and the faculty member does not have seniority over other faculty members or preference selection over part-time faculty.
7. Faculty members may choose not to teach summer term.
8. Faculty on partial loads receive a prorated amount of their salary rather than part-time pay.
9. Chairpersons do not have priority on full loads.

Allied Health Division

1. Senior faculty members shall have preference in accepting or declining teaching assignments.
2. All faculty members shall be given the opportunity to accept or decline teaching assignments prior to faculty members being awarded overloads.
3. Prior teaching experience and expertise in a particular discipline will be addressed before offering faculty members teaching opportunities.
4. Full- time faculty members will be given the opportunity to accept or decline teaching assignments prior to the utilization of part-time faculty.

Business Technology Division

1. Priority for teaching summer school will be decided by seniority within individual programs.
2. Every instructor will be allowed to teach one full six-week term before anyone teaches an overload or a second six-week term.
3. Seniority will be considered each summer and will start over the following summer.
4. A faculty with seniority can bump another instructor who has a full class within a program.

Computer Technology Division

1. Provide one course to all who want to teach, on a seniority basis before anyone receives an assigned second course.
2. Senior faculty members, whose class does not make, may “bump” faculty members with less seniority whose class does make.
3. Until everyone in the discipline who is full-time has a full load, no one who is assigned in another discipline may cross over to teach.
4. No overloads will be assigned until all those who want to teach have a full load.

English/Communications

1. “Rotating seniority” is the basis for assignment the entire summer, including both terms. The rotation is continued until it is complete.
2. Expertise may take precedence over seniority with approval of Division Chair.
3. Everyone in the Division receives a partial load before full loads are assigned.
4. An instructor with seniority can “bump” another instructor with less seniority when the former’s class does not make and the latter’s class does.

Huntsville Center

Priority in class assignment at the Lee College-Huntsville Center will be given to Lee College instructors on a seniority basis. However, extenuation circumstances may exist in certain situations (i.e., lab and lecture classes, unit schedules, particular problems with professional leave, etc.) that may necessitate deviating from seniority as the primary basis for assignment. In such cases, seniority will be given as much consideration as possible, given the circumstances.

Math/Sciences

1. Provide one course for all full-time instructors before anyone has two courses.
2. Rotate full partial loads on a continuous basis with the beginning rotation determined by seniority.

PHED/Athletic Department

(i) Defined
Seniority is the number of years accrued by a full- time faculty member in the following order:

1. Full- time faculty position, teaching only 3- year contract.
2. Full- time faculty position, teaching/coaching 1-year contract.
3. Faculty position, assistant coach and/or part-time faculty.

(ii) Class Assignments
Determination of class assignments is as follows:

1. Field of expertise of faculty will be considered to determine class assignment.
2. One class per instructor per 6 weeks will be assigned first.
3. Seniority will be considered for assigning a class meeting at a specific time.
4. Seniority will be considered for assigning a second class per 6 weeks.
5. Faculty requesting to teach only one 6-week session will be given consideration to make their lead for that 6-week session.
6. Faculty from PHED/Athletics will be allowed to crossover to other disciplines to make their load and will move from the seniority order in PHED/Athletics to that division’s policy.
7. No faculty will be assigned an overload before a full-time faculty meet their load.

Social & Behavioral Science Division

1. We are committed to having one course for all full- time instructors before anyone has two courses.
2. The division shall rotate full or partial loads on a continuous basis with the beginning rotation to be determined by seniority.

Technical Studies

1. Expertise, followed by seniority, will be the basis for determining summer loads.
2. If applicable, faculty are given partial loads before anyone receives a full load.
3. Seniority begins each summer with the first term.

Visual & Performing Arts

1. Summer loads will be designated based on the faculty members’ expertise within the subject area they desire to teach. Should more than one instructor demonstrate equal amount of expertise, seniority will prevail.
2. Each summer term shall be considered separately.