Article 1 – Name
Article II – Purpose
The purposes of this Assembly are:
- To support the college vision and mission.
- To improve lines of communication between administrative staff and all other areas within the institution.
- To promote the welfare, opportunities, and responsibilities of its members and provide opportunities for professional development.
- To nurture and enhance professional relationships between departments and with colleagues in higher education.
- To provide administrative staff with the opportunity to register its voice in the development of institutional policy.
- To provide a means to present, discuss and consider, as a group, the concerns of and suggestions of the administrative staff relative to institutional matters.
Article III – Membership
Membership shall consist of full-time Lee College employees who are:
- Exempt status.
- Not primarily instructional (may be adjunct faculty).
- As certified by the Human Resources Office.
- Below Cabinet-level.
Article IV – Leadership
Section A: Officers
The officers of the Assembly shall be: President, Vice President, Secretary, Treasurer and three At Large Representatives. All officers are elected by the membership.
Section B: Duties of Officers
- The President shall:
- Conduct regular meetings
- Call special meetings as necessary
- Represent the Administrative Assembly on the President’s Council
- Function as liaison to other organizations and entities within the college
- The Vice President shall:
- Assist the President in the performance of his or her duties, as needed and requested by the President
- Be responsible for organizing the programming at meetings, according to the President’s direction
- In the event the President is unable to fulfill these duties, the Vice President would assume the role of President and complete the current term
- The Secretary shall:
- Record and distribute minutes of the meetings after each meeting
- Maintain and update the roster of members
- Be responsible for all mailings of the organization
- Be responsible for collection and categorization of all Assembly related materials in an organized, well defined manner
- Provide a central, accessible location for archived files to the Assembly board members
- The Treasurer shall:
- Be responsible for any budget or monies allotted to/or collected by the Assembly
- Keep an accurate record of all income and expenditures for the Assembly
- Pay all bills as directed by the President
- Collect annual dues and maintain records
- In the absence of the Secretary, takes minutes of meetings
- At Large Representatives shall:
- Be elected by the general membership
- Provide contact for membership throughout campus
Section C: Executive Council
The Executive Council shall be composed of seven (7) individuals: President, Vice President, Secretary, Treasurer, and three At Large Representatives. The Past President shall serve in an ex-officio capacity on the Executive Council. All Executive Council members shall be elected by the general membership for a term of two academic years. Officers will be eligible to be re-elected and serve a maximum of two two-year terms.
- The Executive Council shall function to carry out the administrative responsibilities of the Assembly.
- The Executive Council shall work to assist in developing objectives, goals and purposes for the ensuing year.
- The Executive Council shall serve to assist in developing policy statements.
- At Executive Council meetings, a quorum necessary to conduct a vote shall be a number equal to two thirds of the entire Executive Council.
- The Executive Council must cast a majority affirmative vote on each policy statement to be issued on the part of the Council, including any public proclamation, pronouncement, or position committing the Assembly to a particular issue.
- Executive Council Representatives shall be nominated by the Nominating Committee, which shall take into consideration underrepresented campuses and populations, or nominated by the Assembly members.
- Officers and At Large Representatives shall be elected by a majority vote by members during a duly-called election.
Article V – Nominations and Elections
Section A: Nominations
- The Nominating Committee, consisting of volunteers, shall be appointed by the President at least one month prior to the election and charged to prepare a slate of no more than two nominees for each office.
- Nominations may be taken from the general membership prior to balloting and voted on along with the Nominating Committee nominees.
Section B: Elections
- Election of officers shall be in May.
- Voting to elect Officers and Representatives shall be conducted via written or email ballot during a duly-called election.
- The date, place and method of balloting shall be determined by the Executive Council with advance notice to membership.
- The nominee receiving the largest number of votes for each office will be elected.
- Newly elected officers will take office in May after election results have been announced.
Article VI – Removal from Office
Section A: Grounds
- Any officer who commits malfeasance in office or other acts that may impugn the integrity of the Assembly is subject to removal of office.
Section B: Procedure
- Any officer or committee representative may be removed from office by a two-thirds vote of the entire membership of the Assembly in a written secret ballot. Ballots will be emailed to the entire membership and returned to a specified location by a specified date.
Article VII– Committees
Section A: Standing Committees
- Standing committees of the Assembly shall be: Compensation and Benefits, Policy and Procedures, Professional Development, Grievance and Managers/Supervisors
- Membership of all committees shall be on a voluntary basis.
- At the discretion of the President, membership of all committees shall represent, whenever feasible, the composition of the membership of the Assembly.
- The frequency of committee meetings shall be determined by the committee chairperson.
- The Vice President shall assign the committee’s charge and project a timeline for completion.
Section B: Ad Hoc Committees
- Ad Hoc committees shall be temporary, task-specific committees established by the President as deemed necessary.
- Except for its temporary nature, an ad hoc committee shall meet the same requirements as a standing committee, as outline in Article VII, Section A.
Article VII – Meetings
- The Assembly will hold one meeting per month. Special meetings may be called by the Executive Council as needed
- All Assembly meetings require an email announcement and a tentative agenda to be emailed to all appropriate parties prior to the date of the meeting.
- Voting at all Assembly meetings may be by general consent, voice, show of hands, roll call, ballot or any means appropriate. A majority shall carry the vote.
- A quorum necessary to conduct a vote at meetings shall be a number equal to one-fourth of the total membership as documented in the Assembly records as of September 1 of each year.
Article VIII – Amendments to the Constitution
- This constitution may be amended by a two-thirds vote of the returned ballots of the entire membership, provided the proposed amendments have been submitted to the Executive Council at least 30 days prior to the vote deadline.