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Library Goals & Report Card

Library Goals &
2003-2004 Report Card

Library Goal 1: Maintain balanced supportive collections.

College Goal: We will review proposed instructional programs, continue evaluating and revitalizing existing curricula and instructional programs and provide for lifelong learning and avocational interests.

Target was met.  Progress in weeding and getting materials returned or paid for needs to continue.

Objective Action Taken Continuous Improvement
Objective 1: Update collection in curricula areas that are inadequate due to weeding, loss, age of collection, low demand. Concentration on Sciences, Computer Sciences, Software applications In general certain practices have been put into place to ensure balanced and supportive collections. A collection development policy, reviewed by members of the Library’s faculty advisory committee, was passed and ensures collaborative participation in building the library collection. Division Chairs are sent publication notification slips both from Choice Reviews and B&T. Division Chairs and academic administrators as well as librarians have access to Choice Reviews Online. Materials purchased are assigned to the division making the request along with the status of the person making the request. Librarians are represented on both the Curriculum and Academic Affairs and the Honors Program Committees, which have a great impact on collection direction. Faculty are encouraged to send in requests and guidelines for collection development are written in the Collection Development Policy. The library collection is currently being assessed to its authority/age with a comprehensive weeding project.  
Objective 2: Identify low demand materials that retain information value and reclass to ANNEX/ARCHIVES as appropriate. Materials in Science, Mathematics, and Computer Sciences were weeded according to procedures. Materials were either earmarked for Annex or Discard. All “weeding candidates” were retained for faculty review. Subject areas that were noted as “out-of-date” or lacking in sufficient number were marked for update/replacement. Criteria considered during the weeding process:
  1. Age/authority of material
  2. Circulation of material
  3. Breadth /sufficiency of collection in subject matter regardless of format
  4. Support of college curriculum
 Continue with procedures started five years ago for weeding the entire collection. LC classification A, B, C, D, E, F, G, H, J, P remain to be weeded. LC classification R, because of outside accrediting body requirements, should probably be “scrutinized in the next year”. Up to this date, the following LC classification and collections have been weeded with materials replacement needs noted: Reference, Reference Overflow, R, S, T, Q, K, L, M, N.
Objective 3: Establish procedures for identifying “special collections or rare items now located in the general collection. Once items are identified, establish procedures for protecting items. Procedures were put in place for staff to identify these materials as part of the normal work process and as part of any weeding process. Continue with established procedures. These processes help to provide much needed growth space in the main library, retain lesser used but still valued materials in Archives/Annex.
Objective 4: Establish procedures for identifying not returned, missing, and damaged items and flag for record removal and/or possible replacement. Procedures were put in place for staff to identify these materials as part of the normal work processes at circulation and reference. Also, queries of the Integrated Library System were run to help identify materials with excessive circulation lengths. Write letters to instructional deans attaching lists of faculty with materials not returned.
Objective 5: Evaluate cost-effectiveness of recurring expense materials such as periodicals and standing orders. Conducted resource use analysis of all materials with continuing expenses such as periodicals and standing orders. Data used includes usage (5 years), material duplication /multiple formats, access to resources in standardized indexing/databases resources, price escalation. Titles that had little or no usage and were covered in multiple formats were considered for cancellation. Extreme price escalation triggered initial investigation. Division chairs were consulted about all cancellation suggestions. Concentration this past year was on printed periodicals and indexes. Continue evaluation with all fiche/film formats and standing orders. Resource Use Analysis should be conducted regularly to determine if broadest and appropriate possible resources are being provided to patrons. Requests for materials made by faculty that have long been gone, have no indicated usage, or are covered in another format should be candidates for cancellation. This will allow more flexibility in the ability to purchase materials that are unavailable in electronic full text, additional electronic resources, or to purchase materials that frequent Interlibrary Loan requests indicate need.