| Objective |
Action Taken |
Continuous Improvement |
| Objective 1: Establish and implement procedures for routinely identifying,
notifying and blocking patron records with overdue billed, late,
or replacement status. |
Procedures were put in place to routinely identify patron records
that need flagging for above stated reasons. Procedures ensure
that materials are recalled in a timely fashion ensuring adequate
and appropriate collections being available.
This procedure was important to formalize because the library
does not have funds to replace lost items. It must replace lost
items with the same monies used for purchasing new materials. Procedures
after migrating to the III system and to PeopleSoft were lax
and large numbers of materials were not being returned because
patron records were not blocked in a timely manner. This resulted
in significant numbers of materials being unavailable to anyone
other than the original patron who checked the material out. Faculty
have been a large part of this issue and efforts should continue
that improve faculty time frame for returns. |
Continue with established procedures. They seem to be working. |
| Objective 2: Establish procedures for allowing patrons with library
blocks to register if fines and fees cannot be assessed at time of
request but will ensure that student will pay fines in reasonable
time after assessment has been made. Procedures should include way
to communicate status to Registrar. |
Procedures established in conjunction with registrar that allow
students to register with understanding that they have limited time
period to become in good standing with library. If patron fails to
clear record, they can be administratively dropped or records can
be blocked. This is usually the result of patrons retaining materials
excessively long past dues dates or the loss of materials. |
Continue with established procedures. Periodically monitor procedures
with Registrar and Business office to see if procedures need to be
adjusted. |
| Objective 3: Reclass reference materials to separate bibliographic
location for
the purposes of searching the OPAC and Inventory. |
In the Library Catalog, a Keyword Search can be limited to Locations
such as Lee Electronic Resources, Annex, Main, Government Documents,
and Music. |
Completed |
| Objective 4: Standardize procedures for enhancing materials records
(including government documents) by linking to current URL in MARC
field 856. |
ILS Consortium and staff have successfully segregated “reference
collection” into one bibliographic location making it easier
for staff and patrons to identify reference materials. MARC 856 field
is now being linked as part of any record that offers a corresponding
URL. This is most common with many of the government document materials
because the FDLP is changing many hard formats to electronic. In
many cases, multiple formats exist and the bibliographic record reflects
the 856 link. |
Hire additional professional librarian who can help with the technical
processing of Government Documents due to significant number of documents
being transformed into electronic format and the FDLP no longer notifying
its participating libraries about the existence of these documents
in any form. A professional librarian is needed to find and retrieve
the records as well has catalog them. Consideration should also be
given to contracting with a service that will provide FDPL records
for uploading into our system based on our selection criteria. Also,
the GPO gave a less than satisfactory rating regarding the number
of personnel working with this collection. |
| Objective 5: Load detailed Serial holdings records into OPAC module.
Establish procedures for migrating all holdings into system by end
of spring semester. |
Serials records are being inventoried and corrected. The serial
record is being prepared to receive detailed holdings information.
Preparation for ensuring that an ISSN with multiple formats will
have its holdings appear on one record. This will assist patrons
in identifying total holdings of any one title. |
Continue work in this area. Consider loading the records for electronic
serials into the OPAC/module. If time permits, fulltext serial records
of databases can be loaded into the OPAC/module. This will require
additional manpower. |
| Objective 6: Eliminate “ghost” records
from OPAC that either are not truly held by library or have no
item record attached to bibliographic record by attaching record
as needed. |
All microfiche were inventoried to verify holdings. Several thousand
incorrect records were eliminated. Items that were held were attached
to the correct bibliographic record. |
This problem originated with the vendor who provided these records
not having an updated selection list. We no longer use any vendor
for the purpose of providing us with these records. If it is decided
to retain the services of a records vendor, procedures should be
put into place that ensure that vendor has latest selection criteria
and is not sending records that are not of our interest/holdings. |
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