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Charge/Purpose | Role & Scope | Membership | Meeting Schedule | Initiatives | Recommendations

Committee Initiatives

Summary of the Planning Committee Process
Fall 2005 – Spring 2006

September

  • Kick-off memo was distributed welcoming new and continuing members.
  • A copy of the current goals and mission statement was provided members for review and discussion with constituents prior to the first meeting.
  • Dates and meeting time possibilities were requested.

October

  • The committee had its first meeting on October 18.
  • The committee voted to recommend that the goals continue unchanged.
  • The committee discussed the need to emphasize students in the Mission Statement. Therefore, it was agreed that the following sentence be added as the first sentence of the mission: The primary purpose of Lee College is to provide quality instruction for its students.

November

  • The LC Board of Regents approved the goals on November 17
  • The various assemblies considered the mission revision

December

  • The assemblies all verified their approval of the new mission statement.
  • The LC Board of Regents approved the mission statement on December 15

January

  • The policies and procedures of the planning committee, goals, and format for proposals was distributed to the college community.

February

  • Program areas reviewed and prioritized their proposals.
  • The deadline for the proposals to be submitted electronically was February 17. Thirty-five planning and 25 TAC proposals were submitted. The TAC proposals were copied and originals submitted to the TAC committee for their consideration.
  • The first committee meeting was February 28. The student services and academic divisions made their planning and TAC presentations.

March

  • The remaining divisions made their planning and TAC presentations on March 7.
  • The following clarifications were made as a result of questions by the committee:
    • Replacement positions should not go to the planning committee but should be funded pending approval by the appropriate dean and adequate budget.
    • As a result of the previous year’s planning committee, projector requests will be funded from a college-wide pool for such replacements.
    • An updated computer replacement matrix was submitted. It was recommended that recycled computers be considered for cosmetology and the computer corral.
    • A risk management program for technology was recommended. Guidelines were posted in the rooms.
    • The committee recommended that a more comprehensive technology plan that covered administrative/staff computers, projectors, and DVDs be developed.
  • Dean Topper conducted a tour of Moler Hall, TV buildings, Bonner Hall, the Science Building, ATC, McNulty, and the music facilities to examine the facilities or equipment that was requested on March 21.
  • The committee members received the first ballot on March 22.
  • The committee members returned their ballots on March 23. The first round was ranked within goals.
  • The committee met and discussed the rankings on March 28.
  • The second ballot was distributed on March 29 and returned on March 31. The members ranked the goals overall, ensuring that the order within the original goals was maintained.

April

  • The committee met and reviewed the overall ranking of TAC and planning proposals on April 4. Recommendations were made for the next year.
    • The members requested that maintenance items be “broken out” after prioritizing to decrease the bias inherent in high ticket items.
    • The committee recommends that general budget increased not be submitted to the planning committee as they are ongoing items. However, if such action is necessary to obtain funding, then these items should also be prioritized overall and broken out.
    • The committee asked that a report be submitted by the Business Office after the final funding decisions have been made.
    • TAC recommended that the existing Moler Hall Testing Center be replaced since the number and type of tests proctored has grown from 3143 in 2004 to over 7016 in 2005.
  • The committee met with the President to discuss its report and make recommendations.
  • The final recommendations were distributed to All Users via college email.