Employees

Purchasing Items

Requisition Processing

Purpose: To establish and maintain procedures for the initiation, authorization, and processing of purchase requisitions to procure goods and services.

Scope: The provisions of this procedure apply to all employees of Lee College District authorized to initiate, approve and process requisitions.

Responsibility: The Initiator/Requestor of the requisition shall be responsible for providing all pertinent information about the items or services to be procured. Requestors are responsible for ensuring budget availability prior to creating purchase requisitions.

The Purchasing Department will be responsible for processing the requisition and acquiring goods and services per specifications and information referenced in the requisition.

Purchase Order Requisitions shall be processed through the PeopleSoft Financial System.

Please refer to instructions (Adobe .pdf) on creating Purchase Requisitions.

• Quotes obtained by requestors may be faxed/mailed to purchasing, with specification sheets, if applicable. (Ref. The Purchase Requisition Number should be written on the quotes)
• Requisitions will be processed through the PeopleSoft Financial System and forwarded to the Purchasing Department prior to placement of an order.
• All requisitions will be processed and verified by the Requestor, ensuring that the required budget signatory approvals and accounting codes are included.

NOTE: If the purchase is of an urgent nature, please notify the Purchasing Department immediately.

Quote Thresholds

Purchase Order Requisitions valued under $2,500.00
The Purchasing Buyer will verify the information on the requisition and process a purchase order upon determining the best value for Lee College District.

Purchase Order Requisitions valued at $2,500.00 to $5,000.00
The buyer or requester will obtain three verbal quotes, when possible.

Purchase Order Requisitions valued at $5,000.01 to $9,999.99
The buyer or requester will obtain written quotes, when possible.

Purchase Order Requisitions exceeding $10,000.00.
Competitive Procurement Process takes place. All Purchase Order Requisitions exceeding $9,999.99 require the Board of Regents' approval. Board of Regents’ approval is not required on Qualified Information Service (QISV) vendors, State contracts, Board-approved inter-local agreements, and cooperatives.