Employees

Purchasing Items

Unauthorized Purchases (After the Fact Transactions)

Scope: This procedure applies to all Lee College District personnel directly or indirectly related to any purchasing transaction.

Procedure: Procuring any goods or services, prior to obtaining proper authorization through the requisition/purchase order process, is considered to be an “unauthorized transaction”. This type of transaction directly violates established College purchasing procedures. Any employee who places an order for goods and /or services without following the requisition process violates Lee College District purchasing procedures. Lee College District employees who generate financial liability for the College without being authorized to do so, will be subject to disciplinary action, including suspension or termination.
Any supplier, who accepts an unauthorized order, will be advised of this policy and may jeopardize the ability to do future business with Lee College District.

The Purchasing Department is the only authorized entity, within Lee College District, to issue Purchase Orders or Contracts. All purchases shall be made in compliance with the provisions listed within the Texas Education Code. An officer, employee or agent of a school district commits an offense if the person with criminal negligence makes or authorizes separate, sequential, or component purchases to avoid the requirements of Section 44.031 (a) or (b). An offense under this subsection is a Class B misdemeanor and is an offense involving moral turpitude.