Construction and repair contracts $10,000 or more require advertisement
for competitive bids in accordance with Texas Education Code.
The Purchasing Department advertises all bids in one daily local newspaper.
Copies of contract documents for major construction projects are placed
on file with the Associated General Contractors, Association of Minority
Contractors, Contractors Association of Spanish Speaking Americans,
and Dodge Reports.
Bids are publicly opened at least three weeks from the date of advertisement
in the newspaper. After the bid opening, the bids are tabulated and a
recommendation for award of bid to the lowest responsible bidder is prepared.
Bids in excess of $10,000 for construction and repairs will require bid,
performance and payment bonds.
Recommendation for award of bid for construction and renovation contracts
$25,000 or more are taken to the Lee College District Board of Regents
for approval of award. After approval by the Board of Regents, a contract
is executed between the contractors and Lee College District to include
all items necessary for proper execution and completion of the work.
Vendors will work with the Dean of Administrative Services or the Director
of Physical Plant to provide all the necessary documentation: Payment
and Performance Bonds, Proof of Insurance, List of Subcontractors,
Schedule of Values, and Proof of Workers' Compensation.
The Dean of Administrative Services submits a notarized application
for payment executed by the contractor through the architect and signed
by the owner representatives. The Business Office will issue a check
within a week of receiving the application from the Dean of Administrative
Services .
Applications for final payment on contracts $10,000 or more require
the submission of several documents before final payment is made. Documents
include:
- Consent of Surety Company to Final Payment
- Contractors Affidavit of Release of Liens
- Contractors Affidavit of Payment of Debts and Claims
- Subcontractors and Material Suppliers Released and Guarantees
- City of Baytown Certification of Occupancy
- Key Turnover Transmittal signed by the Director of Physical Plant
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