Steps in Facility Reservation/Rental Process

1. Call Facilities Coordinator to check availability of facilities for proposed dates
2. If dates are available, fill out Facilities Request Form to request specific date and facility
3. Facilities Coordinator compiles Facility Rental Agreement Form from Facilities Request Form and gets bids for possible work needed for event (i.e. security, maintenance set up, custodial).
4. Facility Rental Agreement Form is sent to Dean of Administration’s office for approval via e-mail
5. If event is approved, Dean of Administrative Services and renter sign contractual agreement to book the facility
6. In order to confirm a reservation, the facility user, whether 1) a person(s) or organization(s) officially connected with the District or 2) an off campus renter not affiliated with the College must come in person to the Lee College (200 Lee Drive, Baytown, TX) Facilities Coordinator’s’ office located in the Sports’ Arena no later than ten (10) business days before the event and:
   • Make required facility rental payments in the business office
   • Present appropriate damage/security deposit check made payable to Lee College
   • Provide liability insurance with Lee College as the named insured
   • Sign and receive a copy of facility rental policy and procedures regarding use of Lee College facilities
   • Sign copy of facility rental agreement and contract

Failure to comply with reservation confirmation guidelines may result in the forfeiture of reservation.